Secure emailing with Gmail thanks to this setting
- April 27, 2023
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Adding an extra layer of security to your email traffic in Gmail? You can do this by enabling Confidential Mode. We’ll show you where to find this setting.
Adding an extra layer of security to your email traffic in Gmail? You can do this by enabling Confidential Mode. We’ll show you where to find this setting.
Sometimes you need to email sensitive documents. Then you want to be sure that it first gets to the right recipient safely, but also that the recipient treats the information with respect. Because of this, it never hurts to add an extra layer of security to your email traffic whenever possible. Gmail has a handy setting for this that you might not have known about: Confidential Mode.
Enabling confidential mode restricts what the recipient can do with your email. For example, confidential e-mails cannot be forwarded, copied, downloaded or printed. This setting isn’t hard to find, but you’ll have to manually turn it on for each email. We’ll show you how to enable confidential mode in Gmail.
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Step 1: Web version
We’ll start with the web version of Gmail. Open a blank email template via Formulate and write the content of your email. Before sending the email, click the lock icon on the bottom taskbar to enable confidential mode. You specify a period of time for how long you want to keep the e-mail confidential, which can be up to five years, and whether the recipient needs an SMS code. In this case, you must provide a phone number.
Click Save your settings Send. The recipient sees a message that the email was sent in confidential mode. If you have activated the SMS code, the recipient must first enter it before he can see the e-mail. It is therefore best to enter the recipient’s telephone number, otherwise they will not be able to open the e-mail without your help.
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Step 2: Mobile (Android/iOS)
Confidential mode is also available through the Gmail mobile app. You can find it elsewhere. Open a mail template and press the three dots in the top right corner. Now appears Confidential mode. Now you also set an expiry time and whether the recipient needs an SMS code.
Source: IT Daily
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