Task management applications are a good helper in managing our precious time, a great treasure that is not always easy to manage in the hectic times we have lived in and when the new work culture of hybrid work presents additional challenges.

This management includes different aspects and approaches. Technology helps us, and the software we’ve chosen includes features planning, allocation or monitoring with which we can ultimately organize ourselves better to use our precious time on a professional or personal level.

10 Task Management Apps

This type of software has been around forever, but in recent years a number of complementary solutions have been developed that have become an integral part of the work activity. It has a lot to do with the coronavirus pandemic and the rise of telecommuting and its challenges at all levels. However, its goals have not changed since we used paper agendas: for individuals and teams to achieve set individual and collective goals.

And so it is that effective management will help us reach a new level of productivity, as deadlines and goals are defined, tasks are prioritized, deadlines are set, and ultimately time is managed at all stages. The following applications are just one example of the large number of existing solutions.

Google Calendar

The basic option to start with is Google electronic calendar and agenda. It allows you to sync it with your Gmail email client contacts to invite them and share events. It allows you to quickly schedule meetings and events, as well as receive reminders about upcoming activities. You can easily share agendas in read-only or full-control mode, as well as create multiple calendars to share with your work team.

Its interface is as simple and easy to use as other Google products and has different views, such as weekly, monthly and agenda. It supports the CalDAV protocol, which allows calendars to be synchronized with third-party calendars. It is freely available for any computer using calendar.google.com in a web browser and can also be accessed from the application menu of other Google applications. It has dedicated apps for iOS and Android.

week plan

Create week plan It’s a good start to managing your time. The app has its intellectual basis in the principles of the self-help book “Seven Habits of Highly Effective People”, but beyond the philosophy, the truth is that its productivity rules are quite useful, and the weekly plan captures them in two sections well differentiated for tasks and goals. If you click on any day of the week, you can add a new task and set its priority, important or urgent, using the priority planner to help identify HITs (High Impact Tasks).

In addition to the weekly, Week Plan also offers monthly plans, a daily agenda and a feature called ‘Life Planner’, which tries to plan moments of relaxation with family or friends, understanding that personal goals are as important as professional ones. There are three plans, one free as a trial and another paid that offers additional features such as sub-tasks, analytics, SMS or Google Calendar integration.

Trello

application of project management are other good tools for organizing your time. Trello is one of the most valued because it allows you to organize the tasks of a work team, a professional or a user for a personal or family environment. Simple and powerful, just create a board to add tabbed lists, drag and drop between them, and update your project in real time. Its organization is tremendously visual, and you can see the entire project on the whiteboard

It allows you to add comments or upload files from your local computer or from cloud services and easily manage small and large projects. It has paid and free versions, online versions from the browser, as well as desktop clients for Windows and Mac that provide features such as keyboard shortcuts, desktop notifications, the ability to set priority tables and more.

GQueues

Useful app for calendar organization and integration. Gmail’s look and feel includes recurring tasks, subtasks, sharing, collaboration, comments, labels, and prioritization. If you use a lot of Google tools, it’s a good idea to take advantage of them, especially the Workspace suite.

The basic features of the app are available for free, although it has personal and business plans.

Toggl

tool time tracking which includes project creation, client and team management, various workspaces and reporting tools. To start tracking an activity, simply tap the timer, name the task, and tap the action button. You can also add labels for better organization.

Toggl offers integration with other apps like Basecamp, Asana, and GitHub. It has web and mobile app access, with a free version as well as a paid version with more options.

choral

Aimed at use by small teams that need to focus on shorter tasks, it is a an all-in-one collaboration platform and a built-in task manager that also has its own chat system and supports video conferencing. The app lets you turn messages into tasks, which can then be assigned to any team member and filtered by status, data and people.

It allows any task in a related flow to be discussed with relevant team members in separate conversations and can be presented as a board or a Kanban task list. Very easy to configure and assign, it also offers integration with third-party applications. It has a free plan for small and medium businesses and a paid business plan.

SmartTask

Another good tool project and task management. which can be used to plan, track and assign tasks to members of the work team. It has added CRM and chat features, allows you to create custom reports, and offers advanced search and insight into performance and workload. It has a powerful interface but can be easily displayed between multiple views with list, calendar, boards and timeline.

It offers a free trial and various payment plans, general or personalized for each client.

RescueTime

If you prefer to use a desktop application for time management, RescueTime is a good choice as it is available for Windows, Mac or Linux platforms (except mobile platforms). After installation, it tracks the time spent to calculate a degree of productivity based on visited websites and used applications from each category, which can be customized for each user.

It offers options for setting goals and has both a free and a paid version.

Todoist

It is one of task managers most popular on the market. Very similar to the missing and popular Wunderlist, as it allows you to plan and organize simple tasks for one person or large tasks for a work team. You can set color-coded priority levels, deadlines and reminders, task assignments or notes. It also offers collaboration features that make it easy to assign tasks and workloads.

It is available in a free version via the web and mobile devices and has additional payment options that offer additional features.

Microsoft To Do

Speaking of Wunderlist, you can’t miss it direct replacement since Microsoft acquired it and used its technology and equipment to develop it. Like the others on this list, it’s a cloud-based task management app that syncs with your Outlook email client. Of course, it excels in its integration with Office and Microsoft 365, the most used suite for productivity and collaboration in the IT industry.

It allows users to manage their tasks from anywhere through a browser because it is cloud-based, although it also has an app for Windows, macOS, and Android. It is completely free and only requires the use of a Microsoft ID account.